What is the quickest way to change the department for a group of items in v10?
Export the item list to excel and change it there. Then, re-import the information, overriding the existing. Keep in mind that changing departments will not change prior transactions so reports might be problematic.
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http://security.intuit.com/security-alerts.php
Q: Is there any way to issue a "gift receipt" in QB POS? (A receipt issued for a retail item intended as a gift that doesn't show the price unless the item is returned by the receiver of the gift.)
A: You can enable the preference for gift receipts but keep in mind it is an all or nothing. When enabled, it will ask to print gift receipts for all transactions. The option is under Workstation Preference and Printer Setting.
A tip from Will in regards to upgrading a database to QuickBooks Enterprise Solutions:
Q: I'll be upgrading our database this weekend to QB Enterprise. Is there anything special I should do on the server or w/the database in terms of best practices?
A: In general, you want to upgrade the database on a local drive. I would copy it to a local machine, do the upgrade, and then copy it back to the server. That way you don't have to install the full application on the database server.
Q&A with Will:
Q: I am looking for some help with the POS to Fin exchange. There is an error 3140 and the exchange log states status error with tax line, cannot be same as txn code? Where should I go to find fix?
A: Most likely the problem is how the accounts are mapped. Go into Company Preferences and under Financial Review the Account Mapping. Most likely you have listed an account in there that is creating the error. Examples are putting sales tax payable in the wrong box.
Things to consider when wanting to install QuickBooks Point of Sale (QBPOS) on a Network Server:
POS installs both the program and data on the C drive. Since most servers are set up so C drive is small and designed for only the operating system and then typically a D drive for data, POS can run the C drive if out of space. Other considerations are the fact that you can only do certain functions on the server and it’s not always the best idea to have employees accessing your server. I generally recommend against this set up.
While you can use the Intuit Service to do the store exchanges, I find it faster and easier to use Dropbox to share the store exchange files. It is free and if you have any problems, you have complete control. Use the network file option when setting up the store exchange and set up the number of folders for each store in your dropbox folder. One for Store one, Store two, etc. Then you can set on the send and receive locations for the appropriate folder in dropbox. I use dropbox but any file sharing service will work.
So this time of year that we get a lot of people asking about cleanup and creating new files. It is our recommendation that you not create a new POS file unless you want to truly start over. If the financial file is a problem, you can always create a financial file and connect your company file to it. In POS, you can delete items, customers, etc. which you can't do in QBFS. You can also export and import items if you wish to change department structure (keep in mind that reports may include both old and new departments as transactions are not able to be changed). In general, it is better to maintain the old sales and receiving information than start POS over.
Q & A with William (Will) English
Question: Does 2012 Enterprise allow me to have multiple price points for items in my item list. Say for example I have 6 parts that I can get from10 different suppliers for different prices. Can I have different prices for each vendor or do I have to have 10 separate items in the system reflecting those price differences?
Will's response: No. The new version does have an add-on called Advanced Inventory which allows you to choose Fifo inventory rather than average cost. QuickBooks Point of Sale (QBPOS) allows for 5 different vendors, SKU’s and costs, but still uses average cost. You may want to consider a warehouse management plug in for QuickBooks that will allow more flexibility.
Your Federal Employer Identification Number (EIN) is a 9-digit number issued by the IRS. Your EIN identifies your business to the IRS, and it is also used by your Assisted Payroll service. Here's how to change your EIN for Assisted Payroll through Intuit.
Assumptions:
You currently have an active Assisted Payroll subscription.
Expected Outcome:
You will update your EIN with your Assisted Payroll service.
Change Your EIN with the IRS:
For information about changing your EIN with the IRS, see IRS Publication 1635, "Understanding Your EIN," which you can download from the IRS web site. If you already have an EIN and the organization or ownership of your business has changed, you might need to apply for a new number.
Change Your EIN with QuickBooks Assisted Payroll Service
1. After you receive your new EIN from the IRS, download the Request for Assisted Entity Change Packet.
Assisted Entity Change Packet
This…
